Prom Schedule and Roles Needed Filled

* We need a lot of extra help this year! And we need a lot of men to set up and take down the Enchanting Forest! Volunteers do not have to be a parent/guardian to help with the Prom. If you would like to help out or have questions about volunteering, please contact Cindy at 612-845-1816 or Cindy@MNHomeschoolProm.com!

*Plan to arrive 30 minutes before your shift to check in with the Chaperone Lead. We encourage you to serve more than one shift for the sake of the continuity of the Prom. Plus it is a privilege for us to get to serve on the inside of the Prom and to see the teens all dressed up and having so much fun!

* Plan to attend a mandatory Zoom meeting in April (TBD) to help everyone prepare and to have your questions answered. We also plan to have Zoom training meetings for Volunteers assigned to the various positions, so everyone feels more prepared and comfortable on Prom Day. We promise to keep the meetings to 1 hour each.

Shift 1: 11:00 am - 3:00 p.m.

We need a lot of extra help this year! And we need a lot of men to set up the Enchanting Forest!

• 11:00 am - 1:00 pm Unload Trailer, Stage Enchanting Forest, Décor and Supplies, Set up Coat/Bag Check Area on Floor 2
• 1:00 - 3:00 pm Set Up inside Prom on Floor 3: Entrance to Prom, Enchanting Forest, Centerpieces, Check In area downstairs, Chaperone Check In area, Check In area upstairs, Supplies put in various areas, Prize Table, Table Assignments hung on walls in Ballroom, Signs set up in various areas, Snack Bins put in Bridal Suite, etc.

Shift 2: 3:00-5:30 p.m. (until everyone is checked in)

• 3:00 - 5:00 pm Prom Check In Dress Code Greeters, Leaders in each of the areas of the Prom, People to put on Security Wrist Bands, Chaperone Lead and Assistant in Chaperone Check In Area, Coat/Bag Check and Assistants, Check In Area and Line Director, Photo Booth, Games, Security Inside Prom, Prize Table Lead, etc.
• 5:00 pm Seating for Dinner, 5:15 pm Cindy and Louisa address the Prom Attendees
• 5:30 - 6:30 pm Prom Attendees have Dinner; Most Chaperones & Volunteers will leave for their own Dinner, because there isn't much to do at the Prom during this time.
• 5:30 - 6:30 pm Move Coat/Bag Check Inside Prom; Some Chaperones remain on site, Security Outside the entrance to the Prom remains all evening

Shift 3: 6:30-1:00 a.m.

• 6:30 pm Chaperones and Volunteers return, Check in with Security outside the entrance to Prom.
• 6:30 – 7:30pm Prom Attendees finish Dinner, Prize Drawings while the teens remain seated at their tables
  
  Very Quick Process: Volunteers/Chaperones bring out and set up the rest of the Enchanting Forest, Volunteers/Chaperones clear the centerpieces from all the extra tables so the Venue Staff can remove them to make room for a larger dance floor.
• For the rest of the Prom, we need: Chaperones, Security, Coat/Bag Check, Record Keepers, Photo Booth, Games/Social Area, Moving/Packing Centerpieces & Prom Supplies in Bridal Suite, Strong People to move items and bins of supplies we are finished with downstairs for loading into the truck at the end of the night - We will have carts.
• New Coat/Bag Check team takes over. And after Dinner, the Coat/Bag Check will reopen inside the Prom in the area outside the restrooms.
• 8:30 pm - 12:00 am Dance
• 10:30 pm Snacks!!! *Strong people to move bins of Snacks out to the tables for the very hungry Prom Attendees!!
• 12:00 - 12:30 am Direct Traffic (We need 3-4 people to stand in specific locations to let people know which way to go, so everyone can clear the area as quickly and safely as possible. It's actually pretty easy to do! We provide safety vests, flashlights, and directions.) ** Arrive at 11:30 p.m., pick up supplies at JX Event Venue Floor 3 Prom Security Area, and leave when the cars are gone. **
• 12:00-1:00 am Clean Up. We must be out of JX by 1:00 am. We need a lot of extra help this year, because we have to move the Enchanting Forest out of the Venue in just 1 hour.

Chaperone Expectations

As a MN Homeschool Prom Chaperone Volunteer, I promise to:

1. Put the safety of everyone in attendance at the Prom my first priority. As such, I will show up on time, be in my assigned station for my full shift unless someone covers for me, and I will take the job of volunteering at the Prom seriously. I will not leave my station unattended.
2. Treat each Prom Attendee with dignity and respect. Remember every person comes from a family that deserves to have their teen treated respectfully, their wishes honored, and their traditions and privacy protected. Ensure confidentiality where it is warranted.
3. Make sure every teen in attendance has an amazing time. Keep in mind most of these teens have never been to a dance before, and this is a once in a lifetime experience for them and their friends. I will recognize they feel beautiful and handsome.
4. Watch for teens who might be in distress. Watch for teens who might be causing others distress. Be brave and talk to the teens in these situations. Ask for help when I need it.
5. Appropriately enforce the Prom Code of Conduct and Dress Code. I will keep in mind these teens are so very happy to attend the Prom that a gentle reminder is usually all it takes to bring them back in line. Do my best to never humiliate the teens while still addressing every situation to the best of my ability – safety first, amazing time second!
6. Bring teens who commit infractions to the Record Keeping Table to record the infractions and warnings. But I won't overreact! I will let the teens enjoy their Prom and their friends.
7. Never gossip about other people's teens or about other Chaperones. Never take photos of other people's teens.
8. Leave when my shift is over if it is during the Prom.
9. Protect, preserve, and uplift the reputation of the MN Homeschool Prom through my involvement and assistance.
10. Be helpful and make a positive contribution to the Prom, because as a homeschooling community, we all benefit from everyone working together to make the MN Homeschool Prom amazing!
11. I recognize that failure to fulfill my role as assigned may result in my dismissal from the Prom and/or prevent me from being able to volunteer or participate in future Proms.